Board of Commissioners Meeting
January 3, 2013
Sunapee Slow Sand Filter Plant Harbor Hill
PRESENT: Theodore Gallup-Chairman, Charles Smith, Paul Manson, Peter Hill.
Also present: Holly Leonard, David Bailey.
ABSENT: David Cain, Kurt Markarian, Kenneth Meyer.
The Chairman called the meeting to order at 5:35 p.m.
Wastewater Treatment Plant Highlights:
Dave B. reported that the contractors had poured the concrete for the channels that house the influent flow yesterday, and that they will be pouring concrete for the floor of the septage receiving area next week. There was some discussion regarding the cold weather and pouring concrete. Dave B. reported that they were backfilling some of the foundation for the new building yesterday, and that ditch one is filled with water and has a bubbler to keep it from freezing. Dave B. stated that the plant has been running pretty well but during last month there was a time when the contractors had to do work that required shutting off one clarifier and during the pumping down of the clarifier there was an issue and that an e-coli test had been failed.
Pay Requisition #6: Paul M. made a motion to accept the pay requisition as printed in the amount of $322,160.47, seconded by Peter H., after some discussion regarding the work that has been performed to date and what occurs at the construction meetings, voted unanimously in the affirmative, so declared by the Chairman.
Charles S. questioned the statement made by Neil C. at the last meeting regarding upgrading the contract for the concrete to house the rotors. Dave B. stated that Neil C. is checking into the anchors that Paul M. had suggested at the last meeting. There was some discussion regarding the issue and that there is no choice but to install extra concrete for the dampeners for the rotors.
Forms for Signing:
November 29, 2012 Meeting Minutes: Peter H. made a motion to accept the minutes of November 29, 2012 as written, seconded by Paul M., voted unanimously in the affirmative, so declared by the Chairman.
November Sewer Purchase Journal: Peter H. made a motion to accept the sewer purchase journal as written, seconded by Paul M., voted 3 in favor, 1 abstained, the motion passes in the majority, so declared by the Chairman.
November Water Purchase Journal: Peter H. made a motion to accept the water purchase journal dated November 1 through 30, 2012 as written, seconded by Charles S., voted unanimously in favor, so declared by the Chairman.
RR 31 Abatement Request: Paul M. made a motion to accept the abatement request application for 31 Rocky Road, seconded by Charles S., after some discussion regarding the use at the property, voted unanimously against the motion, the request was denied, so declared by the Chairman.
GHR 100 Abatement Request: Paul M. made a motion to accept the abatement request of 100 Garnet Hill Road, seconded by Charles S., after some discussion regarding the property in question, voted unanimously in the affirmative, so declared by the Chairman.
Water Treatment Highlights:
Dave B. reported that the water line on Edgemont Road that was leaking has been repaired. Theodore G. suggested digging up the line during more favorable weather to find out what material it is made of and possibly replacing the pipe. There was some discussion regarding the water line.
Dave B. reported that the lead and copper samples came back good and that the HAA5’s and TTHM’s were at a low level this quarter.
There was some discussion regarding the condition of the steel tank and the possibility of installing mixers in it. Dave B. will be looking to get the tanks inspected and cleaned in the near future.
Dave B. reported that there is a curb stop leaking on Central Street and that it needs to be dug up and fixed. There was some discussion regarding the repair.
David B stated that the Commission needs to decide what to do to repair the intake pipe, and he would suggest lining the existing pipe with 10” HDPE from the dam to the pump house, and completely replace the pipe from the dam to the intake. There was some discussion regarding engineers and what to do to repair the intake. There was some discussion regarding sending out a request for proposals for the engineering of the project, and the size and type of the pipe to be used.
Dave B. had brought concrete samples for choosing a color for the new building at the Wastewater Plant, the decision was made to go with the closest match to the existing building.
6:40 p.m. Paul M. made a motion to adjourn, seconded by Charles S., voted unanimously in the affirmative, so declared by the Chairman.
Submitted by Holly Leonard.
Approved by the Water & Sewer Commission this ______ day of __________________, 2013.
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Theodore Gallup-Chairman Kurt Markarian
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David Cain Peter Hill
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Kenneth Meyer Charles Smith
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Paul Manson
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